Student Center and Event Services

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Virtual Meetings and Events at UCI

Student Center & Event Services (SCES) is stepping up to provide the best platform available for bringing the UCI community together.

New products and online activities are provided as a service to our community members in support of shared social, recreational, educational and cultural pursuits. UCI is stronger together.

Stay connected with a calendar of events, free downloads, opportunities to get involved, and more.

Student Center Terrace

 Calendar of Online Events

Check out the calendar for UCI student and department online events open to the UCI community.

UCI Now
Search and sort events in the UCI Now app.

Promote Your Online Event for Free

Apps

Quickly share your online event with thousands of UCI Now users and website visitors.

Submit Your Online Event

To advertise your event on Student Center Facebook and Instagram pages, use the Contact Us form at the bottom of this page.

 Book an Online Webinar

Student Center & Event Services provides Zoom Webinar services to help UCI Registered Campus Organizations and departments host webinars with up to 3,000 view-only participants (includes hosts, panelists, and view-only attendees).

SCES does not offer Zoom Meeting services.

SCES will consult with you to determine the best format and Zoom Webinar features to incorporate into your online event. SCES staff will then set up the Zoom Webinar, schedule a training session, and provide a technician to address onsite technical issues during the webinar.

More specifically, SCES’ Zoom Webinar service includes:

  • Access to a SCES Senior Meeting & Event Planner to determine Zoom Webinar account configuration settings for the event, coordinate tech support, and create a contract
  • Option for automated Zoom Webinar registration and reminder emails
  • Help setting up Q&A and polling questions in advance of the event
  • Access to Zoom Webinar during the event via the co-host and panelist roles
  • A strongly recommended one-hour (or less) training session with a tech prior to event date for co-hosts and panelists to familiarize themselves with their access and capabilities
  • 30-minute practice session* with a SCES Tech just before the event start to ensure co-hosts and panelists are online, have access to video and sound, and are ready to go
  • An SCES Tech during the event to manage Zoom account configuration and settings (Note: SCES has some default settings  that apply to all Webinars)
  • Free event advertising and promotion in the UCI Now app and SCES website
  • Webinar Wrap-up Report showing event registrants, attendees, poll results, and Q&A questions

*Practice sessions are not the same as an event run-through. A full event run-through can be requested as an add-on service to the webinar package. Associated tech staffing fees will apply.

Book a Virtual Event

Get Started

 Registered Campus Organization

Once the inquiry is submitted, SCES will review the inquiry and reach out to the contact to discuss service availability, Zoom Webinar format and capabilities, and any associated costs.

What is the difference between a Zoom Webinar and a Zoom Meeting?

Zoom Webinars:

  • allow the host to designate speakers and manage attendee engagement through Q&A and polling questions
  • give attendees view-only access
  • are best for town halls, guest speakers, trainings, and presentations by an individual or group to a larger audience
  • do not have breakout rooms

Zoom Meetings:

  • allow all participants to manage their video and audio, share screens, and see who else is participating in the meeting
  • are best for interactive events, small meetings, discussions, breakout rooms, and social events
  • allow current UCI students and employees (with their UCI-provided Zoom Meeting account) to host meetings with up to 300 participants on their own account

 Help With Webinars

UCI Zoom Help Center

UCI Zoom Help Center

Helpful guides, tools, and resources to get the most of Zoom.

UCI Zoom Help Center

UCI Tech Prep

Getting Started with Zoom

Follow OIT’s helpful tips on getting started with the remote meeting tool Zoom.

UCI TechPrep

Zoom Background Student Center

Download Virtual Backgrounds for Zoom

Make the right impression with these high quality backgrounds.

Virtual Backgrounds for Zoom

Zoombombing

How to Prevent Zoombombing

UCI TechPrep provides a new guidance resource to help hosts configure Zoom meetings, events and classes correctly, preventing disruptive content.

More Information


Connect With Us

Contact Us

Let us know how the Student Center can support your online meetings, activities, or events. All feedback and questions are welcome.


A311 Student Center · Irvine, CA 92697-2050
Phone: 949.824.5252 · Email: reserver@uci.edu