• Event Venues

  Our team can help you book:

  • UCI Conference Center
  • Classrooms & Lecture Halls
  • Newkirk Alumni Center
  • Ring Mall
  • Aldrich Park
  • Outdoor Plazas
  • Mesa Field

  Event Venues

• Equipment Rentals

  View a list of professional, in-house equipment available for you to request for your event.

  Equipment Rentals

• Summer Conferences

  Read more about UCI’s Summer Residential Conference Program.

  Summer Conferences

• Marketing & Promotion

  Read on for information about digital signage and other sign display options.

  Promoting Your Event

• Event Inquiry & Planner Meeting Request

  Submit a request to hold an event on University property.

   Tip: Use this form if you are an off-campus guest who is interested in holding an event on UCI campus property.

  Event Inquiry & Planner Meeting Request

• Sound Permit

  Submit a request to have amplified sound at your outdoor event.

   Sound Exception Form

• Alcohol Permit

  Submit a request to have alcohol service at your event.

   Tip: Request form must be submitted at least 20 business days in advance of event.

   Request to Serve or Sell
  Alcoholic Beverages

• Film & Photography Permit

  Submit a request to film or photograph on campus property.

   Application for the UCI
  Film and Photography Permit  Application for the UCI
  Student Film and Photography Permit

• Vendors

  Vendors who are interested in selling merchandise or providing services on campus should fill out and submit these forms.

   Temporary Vendor Permit  Vendor Agreement

• Summer Conferences

  Find the forms you need to hold a summer conference on the UCI campus.

   Summer Conference Inquiry Form  Room Reservation Request Form

• Storage Waiver

  If you plan to store equipment and personal belongings onsite at the UCI Conference Center overnight, you will need to fill out this form.

   Custody or Storage of Property

• Money Deposit Form

  If you are holding a special event that collects funds from participants, you may request to have our onsite staff securely store your collection.

   Money Deposit Form

• Digital Signage Request Form

  If you would like to have an image promoting your event playing in the UCI Conference Center indoor LCD screens, you may make a request with this form.

   Digital Signage Request Form

• Appeal Request

  An individual or organization who receives an infraction may appeal in writing within five days of receiving notification of loss of privileges.

   Appeal Request

• Due to a server failure, many of the policies and procedures on this website may not be updated. We are actively working to update them. Please refer to your event contract for Terms & Conditions.

Please be advised of the policies and guidelines that event hosts and guests are expected to be aware of.

• UCI Conference Center Guidelines

  Co-Sponsorship Guidelines Posting Guidelines  Film and Photography on the UCI Campus  Digital Signage Requirements & Guidelines  Guidelines and Procedures for Non-Compliance 

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  Co-Sponsorship Guidelines

   

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• University of California Policies

  • Regulations Governing Non-Affiliates (PDF)
  • Insurance Requirements and Certificates of Insurance (PDF)

• UCI Policies

  UC Irvine Administrative Policies and Procedures

  • If you have any questions regarding any policies below, please contact your SCES Conference & Event Specialist.

  • Use of Sound (see section D, item 3)
  • Policy on Use and Scheduling of UC Irvine Properties
  • Guidelines for Scheduling Campus Properties through Student Center & Event Services
  • Policy on Posting and Distribution of Literature and Materials
  • Guidelines for the Design and Placement of Banners on the UC Irvine Campus
  • Policy on the Sale, Service and Consumption of Alcoholic Beverages
  • Access Regulations for Employee Organizations
  • Guidelines on Display of Flags
  • UCI Food Service Guidelines
  • Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks
  • Policy on Use of Videotapes
  • Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities
  • Policy on Filming and Photography on the UC Irvine Campus
  • Guidelines for Filming and Photography on the UC Irvine Campus
  • Smoke and Tobacco-Free Environment Guidelines
  • Parking Permit and Adjudication Guidelines
  • Policy on Non-Research Animals on Campus
  • Policy on Credit and Debit Card Acceptance and Security
  • Guidelines for Performance Agreements
  • Fireworks Policy
  • Policy on Parking, Transportation and Traffic Regulation
  • Environmental Health & Safety (EH&S) Policy
    • Temporary Food Permit Application Process
    • Fire Prevention Program (PDF)
  • Code of Student Conduct