• Event Venues

  Our team can help you book:

  • UCI Conference Center
  • Classrooms & Lecture Halls
  • Ring Mall
  • Aldrich Park
  • Outdoor Plazas
  • Mesa Field

  Event Venues

• Equipment Rentals

  View a list of professional, in-house equipment available for you to request for your event.

  Equipment Rentals

• Summer Conferences

  Read more about UCI’s Summer Residential Conference Program.

  Summer Conferences

• Marketing & Promotion

  Read on for information about digital signage and other sign display options.

  Promoting Your Event

• Sound Permit

  Submit a request to have amplified sound at your outdoor event.

   Request for Sound Form

• Alcohol Permit

  Submit a request to have alcohol service at your event.

   Tip: Request form must be submitted at least 20 business days in advance of event.

   Request to Serve or Sell
  Alcoholic Beverages

• Film & Photography Permit

  Submit a request to film or photograph on campus property.

   Application for the UCI
  Film and Photography Permit  Application for the UCI
  Student Film and Photography Permit

• Vendors

  Vendors who are interested in selling merchandise or providing services on campus should fill out and submit these forms.

   Temporary Vendor Permit  Vendor Agreement

• Free-Standing, Temporary Structures

  Submit a request to display a free-standing, temporary structure on campus property.

   Tip: Request form must be submitted at least 15 days in advance of event.

   Request for Free-Standing, Temporary Structure

• Summer Conferences

  Find the forms you need to hold a summer conference on the UCI campus.

  Summer Conference Inquiry Form

• Storage Waiver

  If you plan to store equipment and personal belongings onsite at the UCI Conference Center overnight, you will need to fill out this form.

   Short-Term, Temporary Custody or Storage of Property

• Money Deposit Form

  If you are holding a special event that collects funds from participants, you may request to have our onsite staff securely store your collection.

   Money Deposit Form

• Digital Signage Request Form

  If you would like to have an image promoting your event playing in the UCI Conference Center indoor LCD screens, you may make a request with this form.

   Digital Signage Request Form

• Appeal Request

  An individual or organization who receives an infraction may appeal in writing within five days of receiving notification of loss of privileges.

   Appeal Request

• Additional Approval for Catered Events (University Policy BUS-79)

  University business meetings or events associated with a UC campus with catering may require a Signature of Approving Authority as Additional Approval. Submit this completed form to your SCES Planner.

   Additional Approval for Catered Events

• Due to a server failure, many of the policies and procedures on this website may not be updated. We are actively working to update them. Please refer to your event contract for Terms & Conditions.

Please be advised of the policies and guidelines that event hosts and guests are expected to be aware of.

• UCI Conference Center Guidelines

  Co-Sponsorship Guidelines Posting Guidelines  Film and Photography on the UCI Campus  Digital Signage Requirements & Guidelines  Guidelines and Procedures for Non-Compliance 

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  Co-Sponsorship Guidelines

   

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• University of California Policies

  • Regulations Governing Non-Affiliates (PDF)
  • Insurance Requirements and Certificates of Insurance (PDF)

• UCI Policies

  UC Irvine Administrative Policies and Procedures

  • If you have any questions regarding any policies below, please contact your SCES Conference & Event Specialist.

  • Use of Sound (see section D, item 3)
  • Policy on Use and Scheduling of UC Irvine Properties
  • Guidelines for Scheduling Campus Properties through Student Center & Event Services
  • Policy on Posting and Distribution of Literature and Materials
  • Guidelines for the Design and Placement of Banners on the UC Irvine Campus
  • Policy on the Sale, Service and Consumption of Alcoholic Beverages
  • Access Regulations for Employee Organizations
  • Guidelines on Display of Flags
  • UCI Food Service Guidelines
  • Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks
  • Policy on Use of Videotapes
  • Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities
  • Policy on Filming and Photography on the UC Irvine Campus
  • Guidelines for Filming and Photography on the UC Irvine Campus
  • Smoke and Tobacco-Free Environment Guidelines
  • Parking Permit and Adjudication Guidelines
  • Policy on Non-Research Animals on Campus
  • Policy on Credit and Debit Card Acceptance and Security
  • Guidelines for Performance Agreements
  • Fireworks Policy
  • Policy on Parking, Transportation and Traffic Regulation
  • Environmental Health & Safety (EH&S) Policy
    • Temporary Food Permit Application Process
    • Fire Prevention Program (PDF)
  • Code of Student Conduct